Terms & Conditions

01About The Decision Room and the organiser

The Decision Room is an invite-led convening programme operated by Brighter Future Studio Ltd (the "Organiser"). It comprises the annual edition in Zürich, smaller working formats held between editions, and the publications arising from them. Its first edition, formerly held under the name Momentum Summit, took place in Zürich on the 8th of May 2026 during Zürich Climate Week.

The Decision Room is not a separate legal entity, and does not operate as a consultancy, platform, or advisory service. These terms govern attendance at its events.

References to "we", "us", or "our" mean Brighter Future Studio Ltd. References to "you" mean the attendee, applicant, or person paying a participation fee.

02Approval-based attendance and eligibility

The Decision Room is curated. All attendance is subject to approval, even if payment has been made.

We reserve the right to decline or withdraw access where attendance is not aligned with the purpose of the room, where information provided is inaccurate, or where capacity or balance constraints require changes.

If we decline an applicant after payment, we will refund the participation fee in full.

03Participation fees, and what is included

Pass types and participation fees are shown in the Access section of the website and may include founder passes, investor passes, and ecosystem partner passes.

Unless explicitly stated otherwise, passes provide single-person admission only and include access to the main event programme for the day.

Travel, accommodation, and incidental expenses are not included.

04Application and confirmation process

Where an application form is used, submitting the form does not guarantee a pass or entry.

Passes are only confirmed once you receive written confirmation from the Organiser.

We may request additional information to complete the review.

05Payments

Payments must be made via the payment method provided.

Your place is not secured until payment is received and your attendance is confirmed.

All prices are shown in CHF unless stated otherwise.

Taxes or processing fees may apply depending on the payment provider and jurisdiction.

06Refunds and cancellation policy

Participation fees are non-refundable, unless otherwise stated at the time of purchase. If you cancel your pass, or are otherwise unable to attend, we will carry your place forward to the next edition instead, where applicable.

We may consider exceptional circumstances at our discretion. Processing fees charged by payment providers are non-refundable in any case.

If you are attending via invitation or complimentary allocation, this policy does not apply in the same way. Complimentary allocations may be withdrawn if attendance is not confirmed by required deadlines.

07Pass transfers and name changes

Passes may be transferable only with prior written approval. Name changes must be requested at least 7 days before the event.

We may refuse transfers to protect the curated balance of the room. Any approved transfer may incur an admin fee.

08Event changes, postponement, and force majeure

We reserve the right to make reasonable changes to the event format, agenda, timing, speakers, venue layout, or programming.

If the event is postponed, your pass will remain valid for the rescheduled date. If you cannot attend the rescheduled date, we will carry your place forward to the next edition instead.

We are not responsible for delays or cancellations caused by events outside our reasonable control, including severe weather, government restrictions, labour disputes, venue issues, travel disruption, or other force majeure events.

09Venue, access, and security

You must comply with venue rules, security requirements, and reasonable instructions from staff.

We may refuse entry or remove any person for safety, operational, or conduct reasons. You are responsible for your own belongings.

10Conduct, community standards, and removal

The Decision Room is built on respectful, high-integrity engagement.

Harassment, intimidation, discrimination, unwanted sexual attention, aggressive selling, or disruptive behaviour will not be tolerated.

We reserve the right to remove anyone from the event without refund where conduct breaches these standards. Where appropriate, we may also restrict attendance at future events.

11Capital Floor Positions and display items

Where Capital Floor Positions or standing display zones are provided, they are designed to be simple. Any position allocation, location, and set-up rules are determined by the Organiser.

You agree not to use materials or tactics that disrupt flow, create congestion, or misrepresent your organisation. We may remove materials that breach venue rules or safety requirements.

12Photography, filming, and media

We may photograph or film parts of the event for documentation and marketing.

By attending, you consent to reasonable use of your image in event media unless you notify us in writing before the event. Some sessions or areas may be designated as off-camera to protect privacy.

You must respect any signage or instructions relating to photography and filming.

13Intellectual property and use of materials

All event branding, content, and materials remain the property of the Organiser or the relevant rights holders. No part of the event materials may be reproduced, distributed, published, or used for commercial purposes without prior written permission.

14Privacy and data protection

We collect and process personal data to manage applications, registration, event operations, and communications. We will not sell your personal data.

We may share limited data with service providers strictly for event delivery, for example registration or email tools. If you are approved, we may include you in attendee communications and logistical updates.

You can request deletion or correction of your data by contacting us. Full detail on what we collect, why, how long we keep it, and the rights you have is set out in our Privacy Notice, which takes precedence over this section.

15Health, safety, and accessibility

You agree to follow any health and safety rules in place at the time of the event.

If you have accessibility requirements, contact us in advance and we will make reasonable efforts to accommodate them.

16Liability and disclaimers

The Decision Room is a networking and discussion environment. We do not guarantee outcomes, introductions, investment, partnerships, or commercial results.

Any conversations, decisions, or agreements made at the event are your responsibility. To the maximum extent permitted by law, the Organiser is not liable for indirect losses, lost profits, or business interruption.

Our total liability is limited to the participation fee paid by you, except where liability cannot be limited by law.

17Governing law and disputes

These terms are governed by the laws of England and Wales. Any disputes will be handled by the courts of England and Wales, unless mandatory local law requires otherwise.

18Contact

For questions relating to these terms, applications, or event operations, please contact Brighter Future Studio Ltd at hello@thedecisionroom.net.